How to Coordinate an Office Move – Keys to Smooth Relocation

The first step in preparing for a company’s relocation is to appoint a dedicated person to compile a comprehensive office move checklist and who can effectively manage all aspects of a corporate move. Being tasked to oversee a company’s relocation can be an exciting, yet daunting project, so having a solid plan is paramount to avoiding chaos.

How to create an office relocation project plan

Planning an office moveThere are many factors to consider when planning an office move, which entails a whole lot more than physically transferring furniture, equipment, data, and documents. Key points for moving office need to include a solid plan while considering the well-being of employees during the transition, business continuity, and allowing for a readjustment period in the brand new office space.

Sticking to Schedule

Having a well-constructed plan is as important as sticking to it. Lack of commitment and inefficiency can thwart the best-laid plans, so executing every task timeously helps prevent disorder and minimizes stress for everyone involved.

What workplan items should be included?

Moving your business to a new location is time-consuming and disruptive for both customers and employees. So, when developing your own business relocation plan template, you need to factor in potential risks along with a detailed checklist and ensure all move-related information is centralized.

The project scope for an office relocation requires you to think of everything down to the last detail. Start at least six months prior to the move and break the plan down into phases and timings.

  • Phase 1: Plan the moving timeline, moving resources, and budget. Include dates for confirming the new premises and notify clients and staff. It is especially important to get employees’ feedback on workspace and equipment needs. Get managers to plan their workflow strategies and project deadlines around the move date.
  • Phase 2: Preparing and packing should start three months before the move date. List everything that will need to be purchased, moved, and discarded. After ascertaining the business assets that will be transported, source removal company quotes and packaging materials, and get packing.
  • Phase 3: In the last month, manage the change in utilities, insurances, and arrange cleaning services for both the old and new office spaces. Finalize packing for the move date and start organizing the new office space.

Keep your employees informed throughout the process and open communication channels so they can provide input on ideas and concerns while transitioning to the new premises.

How Red Box Moving can help you to make a successful office move

Planning an office moveMoving your business to a new location can be physically taxing and not a burden you want to place on your employees, which can result in liabilities that you want to avoid. Speaking to office relocation consultants like Red Box Moving can help save you a lot of time in planning, packing, as well as unpacking to ensure your business assets are moved safely and professionally.

With years of experience in office move project management, the Red Box Moving company are experts in logistics who can effectively plan and execute the move of your business. Being able to identify and avoid potential obstacles, you will be guaranteed a smooth and hassle-free office relocation.

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